Job Description

Title – Executive Assistant

Location - Charlotte, NC

Hours - Mon - Fri/ AM Shifts

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will be proficient in office management tasks and possess strong administrative skills.

Key Responsibilities

• Manage executive calendars, including scheduling meetings and appointments.
• Coordinate travel arrangements and prepare detailed itineraries.
• Conduct data entry and maintain accurate records.
• Answer and direct phone calls in a professional manner.
• Assist with financial tasks.
• Handle incoming and outgoing correspondence.
• Organize and maintain physical and digital files.
• Coordinate meetings and events, including preparing agendas and taking minutes.
• Monitor and manage email correspondence.
• Perform general administrative tasks as needed.

Qualifications & Experience

• Proven experience as an Executive Assistant or similar role.
• Proficiency in Microsoft Office Suite, Google Suite, QuickBooks, and Outlook Calendar.
• Strong organizational skills with the ability to prioritize tasks efficiently.
• Excellent communication skills, both written and verbal.
• Ability to handle sensitive information with confidentiality.
• Experience with phone systems and office equipment.

Additional Requirements

• Demonstrate knowledge and an understanding of the Occupational Health and Safety Act.
• Understand how this position impacts on the quality of products and services our customers provide.
• Produce quality work (on-spec., on time, on a budget).
• Participate pro-actively in the continuous improvement process.
• Be self-motivated with a positive attitude and the ability to multi-task.
• Work well within a team environment.
• Strong problem-solving and analytical skills.
• Excellent organizational, interpersonal, and communication skills.
• Maintain a professional, clean and safe work area.

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