Job Description

Type: Direct Hire, Full-time position

Job Title: Executive Assistant and Office Coordinator

Location: Washington, D.C. (In-Person Monday-Thursday, Fridays are remote)

Salary: 85,000-95,000

The Choice is seeking an experienced executive assistant for our client- a nonpartisan, policy nonprofit. This role will require executive support (will be directly supporting 4 VP-level leadership staff members with EA support) in addition to hands-on office coordination and general administrative responsibilities across the organization, ensuring smooth operations for their Washington, DC office.

Qualifications

• 10+ years of experience in administrative, executive support, or office management roles. Some previous Hill experience would be a very large plus.
• Bachelor's degree required.
• Strong interpersonal and communication skills; able to interact professionally with staff, board members, and external partners.
• Exceptional organizational skills and attention to detail.
• Proficiency with productivity tools such as Microsoft Office, Google Workspace, and Zoom; comfort learning new systems.
• Demonstrated ability to maintain confidentiality and exercise discretion.
• A proactive, helpful attitude and the ability to thrive in a collaborative, mission-driven environment.

Key Responsibilities

Executive Support

• Manage the EVP’s calendar and scheduling, including coordinating internal and external meetings.
• Support EVP’s workflow by anticipating needs and preparing materials.
• Draft or edit correspondence and assist with follow-up on key projects.
• Assist other senior leaders as needed.

Office Coordination

• Serve as the first point of contact for visitors and maintain a welcoming office environment.
• Oversee office logistics, including ordering supplies, managing vendor relationships, and addressing facilities needs.
• Provide support for hybrid and in-person meetings, including light technology setup and troubleshooting.

Administrative Support

• Coordinate internal scheduling for team meetings, interviews, and events.
• Assist in preparing materials for board meetings and other high-level engagements.
• Support HR and finance teams with administrative tasks, such as expense reporting and onboarding logistics.
• Maintain shared drives, digital filing systems, and project tracking tools.

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