Job Description

Job Description

Job Description

Position Title: Junior Contracts Clerk and Scanner

Job Summary:

We are seeking a detail-oriented and organized Junior Contracts Clerk and Scanner to support our contracts administration team. This entry-level role involves handling contract documentation, scanning and digitizing records, maintaining accurate filing systems, and assisting with day-to-day administrative tasks related to contract management. The ideal candidate will have strong organizational skills, good attention to detail, and the ability to handle confidential information responsibly.

Key Responsibilities:

• Scan, digitize, and upload paper-based contracts and supporting documents to the company’s document management system.
• Assist in maintaining an organized and up-to-date electronic and physical filing system.
• Perform basic data entry tasks related to contract records, logs, and databases.
• Track incoming and outgoing contracts and ensure proper version control.
• Support the contracts team in preparing, formatting, and proofreading simple contract documents and templates.
• Ensure compliance with internal documentation procedures and confidentiality requirements.
• Respond to internal requests for contract documents and assist in retrieving records as needed.
• Perform general administrative duties such as photocopying, filing, and organizing files.
• Assist with ad-hoc tasks and projects as assigned by the Contracts Manager or legal team.

PM19

Qualifications & Skills:

• High school diploma or equivalent; additional qualifications in business administration or legal studies is a plus.
• Previous office or administrative experience preferred, but not required.
• Basic understanding of office filing systems and document scanning.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong attention to detail and high level of accuracy.
• Good organizational and time management skills.
• Ability to handle sensitive and confidential information appropriately.
• Eagerness to learn and grow in a legal or administrative environment.

Working Conditions:

• Office-based role with regular use of scanning and office equipment.
• May require periods of repetitive tasks (e.g., scanning, data entry).
• Occasional lifting of boxes or files may be required (up to 15 lbs).

Opportunities for Growth:

This is an excellent entry point into contract administration or the broader legal field, offering hands-on experience and exposure to contract processes and document management systems. Candidates who perform well may be considered for more advanced roles within the department over time.

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