Job Description

We’re partnering with a well-established financial institution located in Leawood, KS to find a poised, detail-driven Senior Executive Assistant to support their CEO. This high-level direct hire position requires a confident professional who thrives in a fast-paced environment, can anticipate needs before they arise, and isn’t afraid to take charge of complex logistics, communication, and confidential matters. From coordinating executive and personal travel to managing priorities and acting as the gatekeeper, this role is integral to keeping things running smoothly.

Responsibilities:

• Serve as the right hand to the CEO, managing a complex calendar, high-volume inbox, and daily priorities
• Coordinate domestic and international travel logistics, itineraries, and real-time support while the CEO is traveling
• Monitor travel schedules proactively, rebooking as needed due to weather or schedule changes
• Act as a liaison to internal and external stakeholders, including board members, senior executives, and clients
• Manage expense reporting, professional event coordination, and scheduling of board meetings and leadership sessions
• Handle confidential communication and serve as the CEO’s gatekeeper with professionalism and discretion
• Provide personal assistant support, including scheduling personal travel, coordinating with family members, and handling errands or appointments (30%)
• Be available outside standard hours for urgent needs such as travel changes or critical updates

Requirements:

• 5+ years of executive assistant experience supporting C-suite or senior-level leadership is required
• Strong proficiency in Microsoft Office Suite and Microsoft Teams
• Experience with tools like Chrome River and Workday a plus
• Proven ability to stay organized and calm under pressure while juggling multiple high-priority tasks
• Excellent written and verbal communication skills, with a sharp eye for detail and strong proofreading abilities
• Able to work onsite full-time with flexibility for after-hours availability (at least 10 hours/week)
• High level of professionalism, confidentiality, and good judgment
• Bachelor’s degree preferred; associate degree required

Job Tags

Similar Jobs